Board Meeting Minutes - February 18, 2008

Board Meeting Minutes - February 18, 2008

Meeting Location:

Russ Miller #19

Meeting Date:

2.18.08 at 5:00 PM

Board Members Present:

  • Dave Jones (#10) – President
  • Ricky Jones (#24) – Vice President
  • Arianne Miller (#19) - Treasurer
  • Russ Miller (#19) - Secretary
  • Frank Marek (#1)

Board Members Absent:

  • none

Financial Statements:

  • 2007 financial statements reviewed and approved.
  • 2008 budget reviewed and new additions require another meeting to approve a revised budget.

OLD Business:

  • 5:00 - Meeting Opened.
  • 5:02 - Minutes from meetings 12.3.07 & 4.2.07 reviewed and approved.
  • 5:08 - HOA insurance increase stated in 12.3.07 minutes has been clarified. No increase was made. Figures show that it was two payments.
  • 5:09 - Due to increased issues with sewer problems, the board has decided to increase the jetting of the lines from every two years, to every year. The next scheduled jetting of the lines is set for the beginning of December.
  • 5:11 - The previous hydro jetting of the sewer lines should be the County's responsibility.
    Dave Jones
    will follow up with the County for compensation.

New Business:

  • 5:13 - Albano Dale Dunn & Lewis Insurance Services will be quoting the Fairway Two HOA insurance coverage.
    Dave Jones
    will follow up with them.
  • 5:15 - Budget review for HOA regular maintenance.
  • 5:22 - The board has approved the transferring of funds from HOA's checking account to the money market account. The transfer amount will be approximately $8,000, although Arianne will verify the exact figure before our next board meeting.
  • 5:26 - The board has recognized an issue with the carpet on the 2nd story complexes.
    Ricky Jones
    will get a quote for re-gluing, re-carpeting, as well as an epoxy option.
  • 5:30 - The HOA maintenance schedule shows that we will need to have the pool re-surfaced.
    Russ Miller
    has called three pool companies to acquire quotes.
  • 5:35 - Reviewed excessive over-due fees from unit #22.
    Arianne Miller
    will verify that the HOA's account records reflect the same fees listed on the lien of the unit.
  • 5:43 - The board has recognized some units that have not been paying their dues on time. The late fee policy will now be strictly enforced.
  • 5:45 - Dave Jones received a quote from Sparkle of Excellence for the cleaning of the gutters. The board has approved the quote.
    Arianne Miller
    will schedule the cleaning.
  • 5:48 - To reduce costs of constant gutter cleaning, it was suggested that gutter helmets may be more cost effective in the long run. Frank Marek will follow up on some quotes for that.
  • 5:50 - The 7401 building has some slight dry rot on the A-Frame. It was suggested that Flashing the A-frame would probably be the best course of action.
    Russ Miller
    will get a quote for the flashing.
  • 5:58 - Since the shape of the painting on the 7401 building seems to be holding up (aside from the trim), the board has decided to push off on the painting of the building for this year.
  • 6:04 -
    Dave Jones
    will follow up on quotes for the painting of the trim on the 7401 building.
  • 6:07 - The Board has approved the regular maintenance budget. The board will review changes of the major maintenance budget during our next meeting.
  • 6:10 - Dry rot has been found in certain areas around both buildings. Specific areas that were noted were the west side of the 7435 building and around unit #3, although other areas are suspected to have dry rot.
    Russ Miller
    will follow up on a quote to fix the problem areas.
  • 6:16 - A number of lights appear to be out on the 7435 building.
    Russ Miller
    will take care of the bulb replacements on the west side / 2nd story, and
    Dave Jones
    has assumed responsibility for the bulb replacements on the 1st story.
  • 6:19 - After bulbs have been replaced
    Russ Miller
    and
    Dave Jones
    will asses what lights have extensive problems. At a future board meeting, the board will assess if we need to fix, replace, or remove certain lights.
  • 6:23 - The board has approved to have our next meeting scheduled on March 3rd, 2008 at 5:00 to review any open discussions from this meeting as well as to approve the major maintenance budget for 2008.
  • 6:25 - The board has approved to have our annual meeting scheduled on March 29th, 2008 at 1:00. Location to be determined at our next board meeting.
  • 6:28 -
    Russ Miller
    will need to prepare and have proxies delivered by February 29th, 2008 and send to all home owners.
  • 6:30 - Meeting adjourned

Next Scheduled Meeting:

  • 3.3.08 at 5:00 PM in unit #19 (Russ Miller)
  • 3.29.08 at 1:00 PM (location - TBA) - Annual Meeting

Russ Miller
Secretary


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