Board Meeting Minutes - March 3, 2008

Meeting Location:

5:00 - Meeting Opened.
5:02 - Minutes from meetings 2.18.08 review process started.
5:04 – Dave Jones followed up with alternate insurance coverage companies, and has a meeting on 3.4.08 to discuss terms and fees. The final details will be reviewed at the next board of directors meeting.
5:07 – Dave Jones followed up with County to inquire about acquiring compensation for external jetting of sewer lines outside of the 7401 building. Due to the County’s budget issues, this matter will have to be revisited at a later time.
5:09 – In an answer to resolve carpeting issues on the 2nd floor of both the 7401 and 7435 buildings, Russ Miller has proposed an alternate option of replacing the carpet entirely and having a Bomanite Microtop overlay system installed.

This new overlay will consist of a colored application with a broom finish and non slip coating added for traction.
This will also have an accented “knock down” texture for borders and other areas to add to the ascetics.
If homeowners are willing, this overlay system will also encompass individual entry ways.
Maintenance on this system will require a resealing at a minimum of every 3 years, which will come dramatically lower than our previous re-carpeting / maintenance schedule.
Russ Miller will follow up to attempt to get an example option to show homeowners at our upcoming annual meeting.
The new overlay system has been approved by the available board members unanimously and is planned to be scheduled for late April / May ’08.

On the west side of the pool, the cement deck (with cracks) will be excavated for a trench where a new fill line will be added in to replace our current one in the north west corner which is currently not working.
Concrete will be re-poured over the new fill line.
Non-skid blue step tiles will be installed on the entry steps.
The pool will be re-plastered in standard white (includes: wet sandblast, split main drain, and chemical treatments for 30 days).
The pool quote has been approved unanimously by the board members and scheduling will proceed immediately.

5:31 – In response to visible dry rot issues, Russ Miller has received a quote for repairs.

On the 7401 building, 24 gauge 4x2 cap flashing will be added to the 4x12 support beams for the stairs.
On the west side of the 7435 building, dry rot has been found at the eaves on both sides of the hip rafter. Hip trim as well as both layers of composition roofing will be removed / replaced with new matching materials.
The dry rot quote has been approved unanimously by the board members and scheduling will proceed immediately.
Other areas of dry rot that are no longer being affected to the weather due to our new roof will be post-posed for a later date as our budget permits it.

5:38 – In response to deteriorating paint on the trim of the 7401 building, Dave Jones has acquired a quote for review.

The board of directors has decided to acquire some additional competitive quotes previous to approval.
It is the board’s desire to have the project move forward shortly after the dry rot repairs have occurred.

5:45 – It has come to the attention of the board of directors that we have several lights that need repair or replacement. We will discuss this in more detail at a future meeting after we assess which specific lights we are having issues with.
5:47 - Minutes from meetings 2.18.08 have been approved.

Russ Miller
Secretary