Annual Board Meeting Minutes - March 29, 2008

Board Meeting Minutes - March 3, 2008

Meeting Location:

  • Ricky Jones (#24)

Meeting Date:

  • 3.29.08 at 1:15 PM

Board Members Present:

  • Dave Jones (#10) – President
  • Ricky Jones (#24) – Vice President
  • Arianne Miller (#19) - Treasurer
  • Russ Miller (#19) - Secretary
  • Frank Marek (#1)

Board Members Absent:

  • None

Meeting:

  • 1:15 - Meeting opened.
  • 1:16 - The April 2, 2007 annual meeting minutes were reviewed as presented. Frank Veyveris moved for a motion, and Frank Marek second it. The minutes have been approved.
  • 1:20 - Proxies were accepted. Between home owners (12) and proxies (5) we have a total of 17 which makes a Quarum.
  • 1:21 - Treasurer's financial report. It was noted that future records should be setup on a cash basis instead of an accural basis.

OLD Business:

  • 1:28 - Recent sewer issues have been brought up to the home owners. December of '07 and March of this year we have had some sewer backups.
    • The sewer backup in December was on the County side, and we are still trying to receive compensation. The County already assumed the bill for the most recent issue.
    • Jetting the sewer lines will be a regular maintenance to hopefully avoid future problems.
  • 1:30 - The roofing project in 2007 was reviewed.

New Business:

  • 1:31 - New insurance quotes have been reviewed in an attempt to reduce the HOA's insurance costs.
  • 1:33 - Bernie & Mollie Clavere in unit #17 mentioned that the railing next to them seems to be loose. The HOA board will look into having it repaired.
  • 1:35 - Pool re-plastering is scheduled for April 10, 2008.
  • 1:37 - Zumwalt & Associates are scheduled to work on some dry rot issues this coming week.
  • 1:39 - Home owners in attendance reviewed trim color samples for the upcoming paint projects for both the 7401 and 7435 buildings. Painting will be scheduled shortly after the dry rot repairs have been completed.
  • 1:42 - Our carpeted walkways will soon be replaced with a specialized concrete texture. Home owners reviewed an example.
    • It has been the concensus from attending home owners that all entry ways for up stairs units should have the same texturing for consistancy, which would therefor mean that any units that have tile entries will be removed.
  • 1:52 - Board nominations for Vice President were requested. Since no nominations were made, Ricky Jones will remain as Vice President, and Frank Marek will also remain on the board of directors.
  • 1:55 - Recent chain link fence issues near unit #1 have been recognized. The board of directors will look into having that repaired soon.
  • 1:57 - Due to increased security issues, the home owners have recognized that the small fence on the west side of the 7435 building needs to be more secure. DaveJones will follow up with the Northridge Country Club to see if they can assist, since the fence entries are their property.
  • 2:05 - While a notices have been delivered by mail, and a sign has been posted in the garbage area, home owners have recognized that some individuals are still not bagging loose items or breaking down empty boxes. The board of directors will send out a final notification on this as well as potential fines if individuals do not abide by these rules.
  • 2:12 - Meeting adjourned.

Russ Miller
Secretary


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